Alumni Association Bylaws

University of California, Los Angeles
Department of Information Studies
Library and Information Studies Alumni Association

Article 1
Purposes

1.01 The purposes of the Library and Information Studies Alumni Association (hereafter referred to as LISAA) are:
(a) To maintain among the alumni of the UCLA Department of Information Studies (hereafter referred to as the Department) a spirit of fellowship and service to librarianship, and an ongoing connection with the department and the Graduate School of Education and Information Studies
(b) To facilitate communication between the department and the alumni
(c) To help support the students of the Department by guidance, gifts, and scholarships
(d) To promote the continuing professional education of the alumni.

Article 2
Membership

2.01. Any person who has graduated from the Department as a student or served as a member of the faculty shall become an Alumni Member of LISAA.

2.02. Any other person, including graduates of other library/information programs, may be an Affiliate Member.

2.03 Only Alumni Members may serve on LISAA’s Board of Directors.

Article 3
Meetings of Members

3.01 An annual meeting of the membership shall be held in the spring.

3.02 Special meetings of the members may be called by the President or by resolution of the Board of Directors.

3.03 Notice of the time, place, date, and general nature of the business to be transacted of every meeting shall be posted electronically or sent in writing at least fourteen (14) days before the meeting.

3.04 (a) Meetings of the members shall be presided over by the President of LISAA, or in the absence of the President, by the Vice President, or in the absence of both, by a chairman chosen by a majority of the active members present. The Secretary of LISAA shall act as the Secretary of all meetings of the members, provided that in the absence of the Secretary the presiding officer shall appoint another person to act as Secretary of the meeting.
(b) The rules contained in the current Roberts Rules of Order shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with the Bylaws and any special rules of order adopted by the organization.

Article 4
Non-discrimination

4.01 In compliance with the policy of the University of California, LISAA does not discriminate on the basis of race, color, national origin, religion, sex, sexual preference, handicap, age, or marital status. This non-discrimination policy covers membership selection, activities, policies and practices of the organization.

Article 5
Board of Directors

5.01 LISAA shall have seven (7) Directors. They shall consist of the President, Vice-President, the Secretary, and four (4) Directors-at-large. The Directors and other designated ex-officio members will collectively be known as the Board. The Chair of the Department of Information Studies (or designee), the Chancellor of UCLA (or designee), the immediate Past President, and the IS Student Governing Board Representative shall serve as ex-officio members of the Board. All Board members shall have voting rights.

5.02 The Directors shall exercise the powers of LISAA and conduct its affairs.

5.03 The Directors shall have the following duties and powers:
(a) Meet at such times and places as required by these Bylaws.
(b) Register their addresses with the Secretary of the Association, and notices of meetings mailed to them at such addresses shall be valid notice thereof.

5.04 Directors shall serve a three-year term.

5.05 Directors shall serve without compensation.

5.06 (a) There shall be at least three (3) regular meetings of the Board of Directors each year.
(b) Special meetings of the Board of Directors may be called by the President. If the President is absent or is unable or refuses to act, special meetings may be called by the Vice-President or by any two (2) Directors.
(c) The Secretary of The Association or other person designated by the President shall deliver notice of the time, place, and date of the meetings of the Board of Directors to each Director.
(d) The rules contained in the current Roberts Rules of Order shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with the Bylaws and any special rules of order adopted by the organization.
(e) A quorum consists of four (4) Directors.

5.07 Any action required or permitted to be taken by the Board of Directors may be taken without a meeting, if two-thirds (2/3) members of the Board shall individually or collectively consent in writing or electronic communication to such action. Such written consent or consents shall be filed with the minutes of the proceedings of the Board. Such action by written consent shall have the same force and effect as the vote of such Directors. Any certificate or other document filed under any provision of law which relates to action so taken shall state that the action was taken by written consent of the Board of Directors without a meeting and that the Bylaws of LISAA authorize the Directors to so act, and such statement shall be evidence of such authority.

5.08 (a) Vacancies in the Board of Directors shall exist (1) on the death, resignation, or removal of any Director; (2) whenever the number of Directors authorized is increased; or (3) on failure of qualified candidates to come forward.
(b) The Board of Directors may declare vacant the office of a Director (1) within sixty (60) days after notice of his/her appointment if he/she does not accept the office either in writing or by attending a meeting of the Board of Directors; or (2) if a Director fails to attend three (3) meetings of the Board of Directors in any one year.
(c) Vacancies on the Board of Directors shall be filled by a majority vote of the remaining Directors though less than a quorum.
(d) A person elected Director to fill a vacancy as in this section provided shall hold office for the remaining term of his predecessor.

5.09 The Directors shall not be personally liable for the debts, liabilities, or other obligations of The Association.

Article 6
Officers

6.01 The officers of LISAA shall be President, Vice-President (President-Elect), and Secretary.

6.02 The terms of the officers shall be one year and shall begin on July 1 following their appointment.

6.03 The President shall:
(a) Preside at meetings of the Board.
(b) Gather agenda items and set the agenda of Board meetings.
(c) Preside at the annual general meeting of the membership in the spring.
(d) Appoint the Chairs of standing committees, with the approval of the Board of Directors and appoint special committees.
(e) Serve on the Mentoring Committee.

6.04 The Vice-President shall:
(a) Automatically become the President of LISAA after serving one (1) year term as Vice-President.
(b) In the absence of the President perform all the duties of the President, and when so acting, shall have the powers of and be subject to all restrictions on the President.

6.05 The Secretary shall:
(a) Maintain the Bylaws as amended or otherwise altered to date.
(b) Record and distribute minutes of all Board of Directors meetings.
(c) Give notice in accordance with these Bylaws or as required by law.
(d) Notify new Board members of their appointment.

6.05 In general, each officer shall perform all duties incident to the office and such other duties as may be required by law, or which may be assigned by the Board of Directors.

Article 7
Committees

7.01 LISAA shall have the following standing committees appointed by the President with the approval of the Board of Directors:
(a) The Communications Committee under the direction of the Communications Chair shall be responsible for the editing of the Class Notes and publicizing it to the membership.
(b) A Nominating Committee shall solicit nominees for Board positions and provide information on nominees to the Board.
(c) A Program Committee under the direction of the Program Chair shall be responsible for planning special events under the sponsorship of LISAA, with the assistance of the GSE&IS development office.
(d) The Awards Committee will solicit nominations for a Distinguished Alumni Award to be given to one or more alumni each spring.

7.02 The President may appoint special committees for specific purposes or activities.

Article 8
Bylaws

8.01 These Bylaws shall become effective immediately on their adoption. Amendments to these Bylaws shall become effective immediately upon their adoption.

8.02 These Bylaws may be amended by approval of two-thirds (2/3) of the Board of Directors at any regular or special meeting of the Directors provided that written notice of such meeting and intent to change Bylaws including the exact text of such change is given to all members fourteen (14) days prior to the date of such meeting as provided in Section 3.03 of these Bylaws.

8.03 The original, or a copy of the Bylaws as amended or otherwise altered to date, certified by the Secretary of The Association, shall be recorded and kept in a book in the GSE&IS development office, and such book shall be open to inspection by the members at all reasonable times during business hours.

Adopted May 31st, 1979
Amended June 30, 1982
Amended February 5, 1990
Amended April 14, 1998
Amended December 20, 2006

submitted by Elizabeth Spatz, Secretary

Updated: 11/20/13