Instructional
Support for Faculty and Lecturers
The Multimedia
& Information Technology Lab (GSE&IS Building 102)
supports the instructional needs of Department of Information
Studies faculty, adjunct faculty, instructors, and lecturers.
The MIT Lab support ranges from providing workstations and
data projectors for in-class instruction, to video and audio
playback, to providing an area for class reserves.
Please review the list of Frequently Asked Questions about
MIT Lab Support. If you require further information, please
contact one of the Lab's professional staff members: Keri
Botello, MIT Lab Director <kbotello@ucla.edu>, David Cappoli, Digital Resources Librarian <dcappoli@ucla.edu>,
or Justin Scott, Programmer / Analyst <jmscott@ucla.edu>.
You can phone the Lab at (310) 206-9263.
For general
information about the department's Lab, including hours, supported
e-mail lists, etc., please go to <http://is.gseis.ucla.edu/lab/index.htm>.
Frequently
Asked Questions about Instructional Support
Q:
What types of computers are available for instructional use during
a class?
A: The Lab has two Windows laptops, and a Mac laptop
available for in-class use along with data projectors.
If you plan on using a Lab workstation for course preparation or for instruction, please let the Lab know at
least a week in advance of the start of your course.
Q:
What types of other technology are available for instructional
use during a class?
A: GSE&IS Room 111 has an in-room audio cassette
player, laserdisc player, U-Matic VCR, and VHS VCR available in
the classroom, along with two stationary data/video projectors.
GSE&IS Room 121 has surround-sound speakers that can be used with an AV cart and DVD player available from the Lab. Additionally, the Lab has a mobile TV monitor with a VHS VCR and DVD player.
The Lab also has a radio cassette player/recorder, slide projector,
16mm film projector, and camcorders available for use during a
class.
Q:
How do I reserve a workstation or other technology for a course?
A: If you require technology to assist in the teaching
of your course, including a Windows or Mac laptop,
a VCR or DVD player with monitor, etc., please complete and submit
an Audiovisual request form, available online at <http://is.gseis.ucla.edu/lab/avorder> (Note: Your browser must accept "cookies" for the
form to work properly). You have the option of requesting equipment
for each class throughout the quarter, or for individual class
sessions.
Please note that if you do request
equipment for the entire quarter, yet do not need it for a particular
class session, you should inform the Lab (310) 206-9263 at least
one day before that session so that it may be made available to
other members of the IS community.
Q:
When should I reserve a workstation or other technology for a
course?
A: Since requests are filled on a first-come, first-served
basis, you should submit your equipment request ASAP to avoid
any potential conflicts with other courses. And please note that
if you have already submitted your equipment request for next
quarter there is no need to do so again.
Q:
Can I use a laptop for instruction or personal use during office
hours in the GSE&IS Building? And can my guest speaker use
a personal laptop for a presentation?
A: If you plan on using your personal laptop for instruction
or personal use within the GSE&IS Building, please note that
we cannot guarantee that it will work within our current network
environment. Contact Justin
Scott or David Cappoli if you would like to use your laptop so that we can arrange a
time to test your equipment. If you have a guest speaker bringing
a laptop for a presentation, please ask that the speaker arrive
at the room no later than half an hour prior to the start of class
to test the equipment. The Lab does not take any responsibility
for personal laptops and cannot guarantee that a personal laptop
will work, or, if it does not, that a suitable workstation will
be available as a substitute.
*You must submit the Audiovisual
request form if you, a guest speaker, or a student plans on using
a personal laptop for a presentation. We cannot guarantee that
it will work with our AV equipment.
**Laptops cannot be added to our network domain to enable printing
or access to network storage.
Q:
Do all of the previous answers regarding technology use in the
classrooms pertain to students who require technology for in-class
presentations?
A: All of the Lab's technology is available for students to
use during in-class presentations. Students must complete and
submit an Audiovisual request form, available online at <http://is.gseis.ucla.edu/lab/avorder> (Note: Your browser must accept "cookies" for the
form to work properly).
Q:
Can I use software for instruction and student assignments that
is not currently supported by the Lab?
A: If you need to use software not currently supported
by the Lab either for classroom presentations or to have available
for the students to use to complete their coursework, please contact Justin Scott or David
Cappoli ASAP since we will need to review licensing contracts
and compatibility issues. While we try to accommodate requests
for special software needs, the Lab must be mindful of licensing
agreements and potential conflicts within our network and software
setup.
Software currently supported by the Lab is listed at <http://is.gseis.ucla.edu/lab/index.htm#software>.
Q:
Can lab-supported software be modified for class projects?
A: Any
request to have lab-supported software modified for class projects
must come directly from the instructors, and the requested modifications
should be for the entire class as opposed to an individual student
or group of students. The request must be made prior to the start
of the quarter and will only be accommodated if it does not compromise
the lab network or workstations (the Lab will make this decision),
and does not require a substantial amount of time to configure
for class and then re-configure to original specifications.
Q:
How can I inform students about the web page that has been created
for my course?
A: If you have a course web page, which you would
like to have linked from the department's listing of courses for
that quarter, please send the URL to Justin
Scott or David Cappoli.
Once the course page has been put online you can then inform your
students of its availability.
Q: Is there course management system available which is password-protected and will only allow my students to see the contents of the class and related material?
A: GSE&IS uses the Moodle course management system which you can use to securely host your syllabus and all other class material. The system also allows students to submit their assignments. If you are interested in using this system, contact David Cappoli.
Q:
What do I do if I have web page that has been created for my course
and need to have it mounted on a server?
A: If you have a course web page but it is not available
online, you can send it as an HTML or MS Word doc file to Justin
Scott or David Cappoli,
who will mount it on an IS department server, inform you of
the
page URL, and link to the page from the department's page of
courses for that quarter. Once the course page has been put
online you
can then inform your students of its availability.
How
can I make class presentations available on my course web
page?
A: If your class presentation is in an MS PowerPoint format
you should convert the presentation to a PDF handout format before
making it available on your course web page. If Justin Scott or
David Cappoli is maintaining your course web page, they will convert
your presentation to a PDF handout. To convert your presentation
to a PDF handout, follow these steps:
- With
the presentation open, go to File - Print...
- At the
top of the Print dialog screen, change the "Printer name"
to Adobe PDF
- Towards
the bottom left of the Print dialog screen, under Print
what:" select Handouts
- Under "Handouts" select 6 slides per
page
- Click OK
- You
will be prompted to name the PDF handout and save it to
an available location, then click Save
- At this
point, your presentation will begin to be printed as a
PDF handout. Adobe Acrobat will eventually launch with
your presentation displayed as a PDF handout
*Please
note that you can secure your PDF document so that it can
neither be printed nor downloaded. For more information
on this procedure, please see David Cappoli.
Q:
Can I have an e-mail list for my course?
A: If you need a course e-mail list, please contact Justin
Scott or David Cappoli so that it can be arranged. Please
note that students must subscribe themselves to the list once
it has been set up.
Q:
Will there be contact information for me available on the web?
A: If you are an adjunct faculty member, your name
and e-mail address will be listed under the Adjunct Faculty heading
on our Faculty & Staff web page to help your students contact
you during quarter. If you prefer not to be listed, or if you
would like additional information to be listed, please contact Justin Scott or David
Cappoli.
Q:
How can I keep course material on reserve in the Lab?
A: Course material that you would like to keep on
reserve in the Lab can be brought to the Lab (102 GSE&IS Building)
during regular hours. Please note that reserve material kept does
not circulate. Your reserved material will be returned at the
end of the quarter.
Q:
Can I request items from the Lab's collection to be placed on
reserve for my course?
A: Items from the Lab's collection may be placed on
reserve. Please contact Keri
Botello for information on placing Lab material on reserve.
Q:
Where can I find information on the Lab's journal collections?
A: For information on Lab journal subscriptions, please
go to <http://is.gseis.ucla.edu/lab/journals.htm>.
You may also contact Keri Botello for information on subscribing to the Lab's Contents e-mail list,
which lists notable articles from new journals received by the
Lab.
Q:
How can I request that the Lab purchase course-related books or
software or subscribe to new journals or services that are relevant
to my course?
A: Requests to purchase course-related material or
enter into new subscriptions are evaluated on a case-by-case basis.
Some factors involved in this evaluation include relevance to
other IS courses, strength of the Lab's collection in the subject
area, and budget constraints. All requests must go to Keri
Botello.
Q:
How can I find information on GSE&IS 118, the classroom with
20 Mac workstations that can be used for class instruction?
A: If you would like to use GSE&IS 118 for your
course, for either individual class sessions or the entire quarter,
you should initially contact the GSE&IS Educational Technology Unit
(ETU) to see if your plans for the room can be supported. ETU
is at (310) 825-1911 or <etu@gseis.ucla.edu>.
Reservations for 118 can be made at <http://labs.gseis.ucla.edu/labs/gseis.html>.
Q: I am an adjunct faculty member and I want to receive IS announcements. Is there an e-mail list that I can subscribe to that would inform me of these announcements?
A: Adjunct and Visiting Faculty may wish to subscribe to IS-ANNOUNCE, the e-mail list that is used as the Department's primary way of communicating major announcements regarding curriculum, policy, special programs, emergency announcements, etc. This list is for currently enrolled students, IS staff, and IS faculty. More information about IS-ANNOUNCE, and other IS lists, is available at <http://is.gseis.ucla.edu/lab/faq_lists.html>.
To subscribe to the list, which you may do at any time, you should use the online form at <http://is.gseis.ucla.edu/lab/list_sub.asp> (be sure to select IS-ANNOUNCE).
At the end of the quarter, please be sure to unsubscribe yourself from IS-ANNOUNCE using the same form.
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